Access Crowley County Clerk of Court Records

About the Crowley County Clerk of Court

Rhonda Pepper is listed by the Colorado Judicial Branch as Clerk of Court, Jury Commissioner, and Probate Registrar for Crowley County in the 16th Judicial District. Her court role is tied to Crowley Combined Court in Ordway, not to the county recording office. The clerk's office is the point of contact for judicial case records, certified court documents, probate inquiries, jury administration, and court-related questions that route through the Colorado Judicial Branch.

Crowley Combined Court is the single primary state-court facility for county and district court business in Crowley County. The official court location is 110 East 6th Street, Room 303, Ordway, CO 81063. The court phone is 719-267-4468, fax is 719-267-3753, and public counter hours are Monday through Friday, 8:00 a.m. to noon and 1:00 p.m. to 4:00 p.m. The courthouse closes daily from noon to 1:00 p.m.

What the Clerk Does in Crowley County

The court clerk's duties are practical record-access duties. Judicial case files, docket entries, divorce decrees, felony and misdemeanor records, traffic case records, probate case records, and certified court documents route through the Crowley Clerk of Court and the Colorado Judicial Branch. The clerk can also be the local contact for jury service because Rhonda Pepper is listed as Jury Commissioner, and probate because she is listed as Probate Registrar.

• Receives and processes court record and document requests for Crowley court cases.
• Helps route requests for certified court copies, including decrees, orders, dispositions, and probate documents.
• Serves as the local probate registrar contact for estate, guardianship, and conservatorship matters.
• Handles jury contact functions for Crowley County jury reporting and courthouse questions.
• Supports court payment and records workflows that use Colorado Judicial Branch systems.

The Colorado Secretary of State county office directory helps identify county election offices, which many users confuse with court clerk work.

That directory is useful for identifying county offices, but court case files still route through Crowley Combined Court and the Clerk of Court.

Clerk of Court vs. County Clerk and Recorder

Crowley County has two distinct offices that are easy to mix up. The Clerk of Court handles judicial records through the Colorado Judicial Branch. The Crowley County Clerk and Recorder handles land records, recorded instruments, county elections, motor vehicle functions, and marriage records. The Colorado State Archives county clerk contact list gives the Crowley County Clerk and Recorder as 631 Main St Suite 102, Ordway, CO 81063, phone 719-267-5225, and notes no email listed on the website.

Use the court clerk for case documents, probate records, divorce decrees, traffic case copies, criminal dispositions, and certified court records. Use the Clerk and Recorder for marriage licensing and recorded marriage records. A divorce decree is not a county recorder document, and a marriage license is not a court case file.

The Colorado State Archives Clerk and Recorder contact list provides the Crowley County Clerk and Recorder contact channel for non-court county recording work.

Use that state archive directory for county recorder contact details, then return to the court clerk when the requested document is part of a court case.

How to Request a Certified Copy

A certified copy proves that a court document is an official copy from the court file. Certified copies may be needed for divorce decrees, dispositions, orders, support documents, probate letters, or other records that must be accepted by another agency. The request should be specific because the clerk must locate the case and the exact document before quoting any cost or release requirement.

1. Search the docket or your papers for the Crowley case number, filing year, party names, and case type.
2. Use the Colorado Judicial Branch record/document request form or contact Crowley Combined Court directly.
3. Identify the document requested, such as Divorce Decree, Parenting Plan, Support Order, Petition, disposition, order, or probate letters.
4. Ask whether a U.S. government-issued photo ID is needed because suppressed cases, juvenile files, probate files, or protected documents may require it.
5. Wait for the court response. The research states that, unless there are extenuating circumstances, the response is provided within three business days.

Records Request Form Fields

The statewide Colorado Judicial Branch record/document request form is the main online request channel for court records. It tells users that the Clerk of Court can restrict access to court files or parts of files under Colorado statutes, court rules, Supreme Court rules, Chief Justice Directives, local orders, and other authority. Good requests include both requester contact details and enough case information for the clerk to identify the record.

Crowley County Clerk of Court Fees

The research captured fee categories but not a full Crowley-specific copy schedule. The safest approach is to submit the request with enough detail and let the court quote copy, certification, retrieval, or other costs when applicable. The Judicial Branch access guide says data requests may have costs, and the online payment system accepts fees, fines, costs, and restitution.

Common Clerk and Court Forms

The clerk can route court-record requests, but many filing forms are maintained statewide by the Colorado Judicial Branch. For Crowley users, the key distinction is between a record request and a new filing. A record request asks the clerk for an existing document. A filing submits a pleading, application, motion, or other paper into a case.

• Record/Document Request Form - used to request Crowley court documents and certified copies.
• Probate self-help and forms - estate, guardianship, and conservatorship forms for probate matters.
• Divorce and separation self-help - domestic-relations forms and decree-related topics.

The Colorado State Archives marriage-record guidance is useful because marriage records are often misdirected to the court clerk.

That source reinforces the local split: marriage records go to the county Clerk and Recorder where the license originated, while court decrees go through the court clerk.

Mail, Online Requests, and Payments

Crowley court users have several access channels. Hearing dates can be searched through the official docket search. Document copies can be requested through the record/document request form. In-person and phone requests go to Crowley Combined Court at 719-267-4468. The court page also links transcript requests, online payments, collections and payments, ADA accommodations, interpreter services, and docket search.

The Colorado Judicial Online Payment System accepts fees, fines, costs, and restitution where the case is eligible. The research notes that payments made after 4:00 p.m. post the following business day.

Payment access does not replace a records request. Use CJOP for eligible financial obligations and use the clerk or record request form for document copies.